Mayan EDMS

Self-Hosted

Open-source enterprise document management system

Overview

Mayan EDMS is an open-source, self-hosted document management system for teams and enterprises. It offers OCR-powered text search, document indexing, version control, customizable workflows, role-based access permissions, and audit trails. Deployable via Docker for simplified setup, it supports scalability and integrations with tools like S3, LDAP, and email. Ideal for organizations needing to centralize, secure, and organize documents while maintaining full control over data privacy and compliance.

Self-Hosting Resources

Find Official Image on Docker Hub View Source & Docs

Below is a reference structure for docker-compose.yml. ⚠️ Do NOT run blindly. Replace placeholders with official values.

docker-compose.template.yml TEMPLATE


version: '3'
services:
  mayan_edms:
    image: <OFFICIAL_IMAGE_NAME>:latest
    container_name: mayan-edms
    ports:
      - "8080:<APP_INTERNAL_PORT>"
    volumes:
      - ./data:/app/data
    restart: unless-stopped

Key Features

OCR integration for searchable document content
Customizable workflow automation for document approvals
Role-based access control and detailed audit trails
Version control to track document changes
Docker deployment support for easy self-hosting

Frequently Asked Questions

? Is Mayan EDMS hard to install?

Mayan EDMS offers Docker images for straightforward deployment, but configuring advanced features like OCR engines, workflows, or integrations may require basic technical knowledge (e.g., Docker Compose) for optimal setup.

? Is it a good alternative to Microsoft SharePoint?

Yes—Mayan EDMS provides core DMS capabilities like versioning, access control, and workflows, while being open-source and self-hosted. It’s a cost-effective choice for teams prioritizing data ownership over SharePoint’s proprietary, cloud-centric model.

? Is it completely free?

Yes—Mayan EDMS is licensed under Apache 2.0, so it’s free to use, modify, and self-host without any hidden costs or subscription requirements. Enterprise support is available separately but optional.

Top Alternatives

Microsoft SharePoint Search Google

Google Workspace (Document Management) Search Google

Tool Info

Pricing Open Source

Category Document Management

Platform Self-Hosted

Pros

⊕ Self-hosted for complete data privacy and ownership
⊕ No subscription fees (open-source Apache 2.0 license)
⊕ Enterprise-grade features like compliance tools and integrations
⊕ Active community and regular updates

Cons

⊖ Steeper learning curve for advanced configuration (e.g., workflows)
⊖ Requires server resources, especially for large OCR tasks
⊖ Limited pre-built templates compared to proprietary DMS tools